Annual General Meeting

The 2014 AGM will be held in Wellington on Saturday 18 October 2014.

The AGM weekend will be run along the same lines as previous years, with a Welcome Dinner on Friday evening, the AGM on Saturday morning, a Shared Meal on Saturday night and a sightseeing Bus trip on Sunday. There is also the option of an eco-tour on Friday afternoon, (this hasn't yet been finalised) but I would suggest you plan to arrive in Wellington early in the afternoon so that you are available for this activity as well.  Further details will be posted here as they become available.

YHA Wellington are offering discounted accommodation to all those who register for the AGM weekend. Those who stay on Friday 17th and Saturday 18th October 2014 are eligible for a 50% discount on their accommodation. If you decide to extend your stay, extra nights will be charged at the normal rate. To take advantage of this discount you need to book your bed via email: agm.beds@yha.co.nz

We look forward to seeing as many of your as possible in Wellington.

Returning Officer appointed

electionz.com have been appointed to run the YHA New Zealand elections for 2014, and Warwick Lampp will again be the Returning Officer. His contact details are below:      

Warwick Lampp
electionz.com

P O Box 3138
Christchurch 8140

Phone:  0508 666 886

Email:    nominations@electionz.com

 

2014 Nominations open for Office Bearers and National Board Members

Nominations for all elected positions will be administered by the Returning Officer. This means all nominations must be sent directly to the Returning Officer and nominations cannot be accepted at National Office.

Candidate Handbook

YHA and electionz.com have produced a Candidate Handbook which has further information on:

A hard copy of this handbook can be downloaded by clicking here.  

We recommend a copy of this handbook is read by all potential nominees prior to signing the nomination form.

Nominations for National Board

This year there will be two vacancies on the National Board. Please refer to Page 13 of the Candidate Handbook for full details on the nomination process.

Nominations must be made using the correct nomination form which can be downloaded by clicking here.

Nominations for Honorary Vice-Presidents

All Honorary Vice-Presidents are elected for one year and are eligible for re-election. The current Honorary Vice-Presidents are: Hamish Allardice, Amanda Gower, Harry Guitry, and Donald Paterson. Please refer to Page 13 of the handbook for full details on the nomination process.

Nominations must be made using the correct nomination form which can be downloaded by clicking here.

Voting Method for 2014 elections

YHA's Consititution states:

Elections for National Board and Honorary Vice-Presidents

12.11  
Elections to National Board and for Honorary Vice-Presidents shall be conducted in accordance with the Single Transferable Vote method (STV).

12.12  
The Returning Officer shall at least ten weeks prior to the Annual General Meeting provide to National Board a detailed methodology for voting, counting of votes and the calculation of candidates elected using STV.

12.13  
Upon receipt by National Board of the STV methodology pursuant to clause 12.12, National Board shall make a regulation based upon the advice of the Returning Officer to provide for the method and process of voting at elections and shall notify the regulation pursuant to clause 5.6.

12.14  
Where the number of vacancies equals or exceeds the number of nominations, then the nominees shall be declared elected unopposed and no election held.

 

 

Accordingly the National Board has made a regulation to provide for the method and process of voting at elections, which can be downloaded by clicking here. This is the standard STV voting method as provided by the Returning officer.


AGM Weekend Auckland, 1 - 3 November 2013

The 2013 AGM was held in Auckland over the weekend of 1st - 3rd November with the AGM meeting on Saturday 2nd November 2013.

The draft minutes from the 2013 Annual General Meeting are now available. Click here to view.

Last year’s AGM was again a successful meeting and members weekend. Highlights from the Boards perspective included:

Coral Laughton presents Karen Lewis' Honorary Life Membership to Isla Lewis, Karen's Mum.

The AGM was held on the Saturday morning at the Quality Hotel.  It was attended by 72 members and 2 observers and was a positive meeting.  Discussion topics:

  • Cancellation of the Stewart Island Project and YHA’s future presence on the island.
  • Wellington Branch decision to dissolve.
  • Wellington acquisition and plans for food and beverage.
  • The cost of free Wi-Fi to YHA, bed revenue earned as a result, and its extension out into the Associate network.
  • Closure of uneconomic regional hostels (YHA Australia presentation).
  • Christchurch insurance settlement and restoration of capacity.

The Board’s decision to abandon the Stewart Island Project garnered most interest with a resolution passed by the meeting:

That the AGM urges a delay in the decision to abandon that Stewart Island project and reconsider the Association’s on-going presence on Stewart Island.           Elizabeth Beer/Joy Lamb

Honorary Life Members who attended the 2013 AGM

Election results

Nominations for the YHA New Zealand elections closed at 12 noon on Friday 20 September 2013.

Two nominations were received for the two vacancies on the National Board.
LAUGHTON Coral Wellington
SALTER Raymond Wellington

One nomination was received for the one vacancy on the Awards Committee.
GOWER Gary Rotorua

Three nominations were received for the four vacancies for Honorary Vice-President.
ALLARDICE Hamish Wellington
GOWER Amanda Rotorua
PATERSON Donald Wanaka

As the required number of nominations were received for each position, all candidates are elected unopposed.

There remained one vacancy for Honorary Vice-President. Clause 8.3 of YHA’s Constitution states that the vacancy may be filled by invitation from National Board and that the appointee shall hold office until the next Annual General Meeting. The Board has asked Harry Guitry to fulfil this role.

Constitutional Notice of Motion

The Constitutional Notice of Motion regarding merging the Awards Committee with the role of Honorary Vice-Presidents was voted upon by members and passed with a majority greater than 95% of votes cast. The Constitution has been updated accordingly. Click here to view.

2013 Awards

The following awards were presented:

Certificate of Merit

Cynthia Ducrot

Herman Ducrot

Distinguished Service Award

Michael Dempsey 

Colin Hamilton   

William Leadbetter   

Honorary Life Membership

Karen Lewis   

Bruce Ward 

John Hammond presents Bruce Ward with his Honorary Life Membership

 

AGM Weekend Nelson, 26 - 28 October 2012

Minutes of the 2012 AGM

The minutes from the 2012 Annual General Meeting are now available.

2012 AGM Minutes

Last year’s AGM was a successful meeting and members weekend. Highlights included:

The AGM itself was held on the Saturday morning at the Trailways hotel.  It was attended by 60 members and was very positive meeting.

Election results:

Thanks to all members who took the time to vote in YHA’s elections.  The results were announced by the Chair during the AGM:

National Board – John Hammond and Kevin Brewer were re-elected.

Awards Committee – Gary Gower was elected.

Honorary Vice-Presidents – Hamish Allardice, Donald Paterson, Amanda Gower and Dave Berry were elected.

Constitutional Notice of Motion

The Constitutional Notice of Motion regarding YHA’s voting method for elections was voted upon by members and passed with a majority greater than 87% of votes cast.  This means that next year’s elections will be run under STV rules, and as a result only one voting method will be used. This should be much easier for members when casting their votes and will help ensure that every vote counts.

Awards

The following awards were presented:

Certificate of Merit

Anne Blair of Christchurch

Distinguished Service Award

John Blair of Christchurch

Oscar Nordstrand of Auckland

Barry Pulford of Hastings

Honorary Life Membership

Rex Smart of Tauranga

Harry Guitry of Whangarei

 

AGM Report

Liz Buxton, the Rotorua Branch Representative forwarded this interesting report on the weekend.  Thanks to Liz for taking the time to write it.

“Most members arrived on the afternoon of Friday 26th October and were greeted with a friendly nominal charge of $5 for a delicious afternoon tea put on by the Rotorua Branch who were raising money for the new hostel at Rakiura. They also sold tickets for a raffle to boost the funds for Rakiura. Later the next day the sum of just over $400 was given. Well done everyone you all deserve a pat on the back.

 

The evening continued with the pre-AGM dinner at Trailways Hotel in Nelson. It was a lovely dinner well catered by the hotel, during which a presentation was made to Peter Bugler the retiring organizer of the Geriatrix cycle tour group. It was a fitting presentation for a man who has done such a sterling job of organizing all the trips for this group of dedicated cyclists. Thank you Peter we hope you have many happy days cycling without responsibility for the group.

There were about 70 people attending this year’s AGM and when we gathered next morning for the meeting it was quite crowded in the room assigned to us. However we managed and the meeting got underway promptly at 9am.

The meeting was very well chaired by Coral Laughton and I congratulate her on the way she handled the meeting.

 

During the meeting there were several highlights as listed below:

Honorary Life MembersHonorary Life Member who attended the AGM

Peter Bugler, Ross Butler, Malcolm Wade, Donald Paterson, Charlie Smith,
Bruce Bertram, Lance Kiddey, Bill Morris, Gordon Solloway,
Margaret Abbott, Jean Nelson, Elizabeth Beer, Gwyn Rogers and Moira Lipyeat.

Congratulations to all who were successful in the elections. We would like to wish those who have served in positions but were unsuccessful in the 2012 elections our thanks for their time of service to YHA and hope they enjoy their time of leisure.

Rex accepts his award from Ray SalterHarry accepts his award from Clive Croy

There were also two members awarded Honorary Life Memberships Rex Smart and Harry Guitry. Both these members have given of themselves and their time to YHA and they were both fitting recipients of this award. Congratulations Rex and Harry.

 

The remits had been voted on and were passed and this saved time and confusion and the meeting flowed well. The Annual report and the financial report were both presented and any matters arising or questions were answered to the questioners’ satisfaction.

The YHA Australia representative presented an interesting message and what I got out of it was that both countries are facing very similar problems of occupancy and financial difficulties in the current fiscal climate.

The AGM finished at 12.30 pm with the announcement that the next AGM would be in Auckland.

The rest of the afternoon was free after a very generous packed lunch served in the hotel which was on the banks of the tidal river and with the weather ideal for sitting outside it made for a very relaxing time. The evening was finished with a lovely meal of meat salad and buns and lots of conversations and renewed friendships.

Next day the bus trip was enjoyed by a lively crowd visiting the WOW (World of Wearable Arts) Museum then to Broadgreen House and Rose garden and having wine tasting and lunch at Seifried Winery. Then back to Nelson to Founders Park and the final day of the Nelson Arts Festival, and finally returning to the hostel for a well-deserved nanny nap. It was a wonderful day to end a great weekend and really showed Nelson off to her best.

One highlight was the staff of the hostel and Sean Gidall the manager who all went above and beyond the call of duty. Congratulations Sean you did yourself and your town proud and the staff were wonderful to all your guests. I am sure you made a difference to our weekend.

To Denise Stevenson from YHA National Office I would like to say thank you for a very well organized weekend you deserve a medal. Thank you.”

 

AGM Weekend Dunedin, 4 - 6 November 2011 

The 2011 AGM weekend was again a great success with the emphasis as much on the weekend event as the AGM meeting itself. Members started arriving during the afternoon on Friday and were greeted at YHA Dunedin by Hostel Manager, Julia Connor and her team.

The welcome continued with afternoon tea for members put on by the Rotorua and Dunedin Branches. This fundraiser for the Stewart Island Project raised $310, which was presented to the Chair later in the weekend.

Friday night’s dinner at the Orokonui Ecosanctuary was a highlight – partly due to its dramatic location above Blueskin Bay and partly due to the unseasonal horizontal snow blasting past the double glazed windows during the evening.

The Ecosanctuary is a 300 hectare regenerating bush area about 30 minutes north of Dunedin surrounded by a 9km pest proof fence. With intensive pest control, a number of endangered birds, reptiles, insect, and plant species have been reintroduced and are thriving. The Ecosanctuary operates with similar commitment to sustainability as YHA, and the funds generated from the dinner at the venue contributed to their on-going conservation work.

The AGM itself on Saturday morning was held at the Otago Museum. It was attended by 73 members and was very positive meeting.

After lunch, the remainder of Saturday involved various local activities including trips to Cadbury World, Olveston House, and Speight’s Brewery. There was further opportunity for socialising at the BBQ on Saturday night, which was held at the Museum in association with the Green Man Brewery.

The weekend activities continued on Sunday with a number of members going on a bus tour to explore the Otago Peninsula including Glenfalloch Woodland Gardens, the Marine Studies Aquarium at Portobello, and Larnach Castle.  Other members were out again on the Sunday enjoying the best that Dunedin had to offer.

It was great to see so many members enjoying the opportunity to understand the organisation better, and participate in a range of events including the AGM itself. Many thanks to the YHA Dunedin staff and members who served breakfast at the hostel; you made a huge contribution to the success of the weekend.

Minutes of the 2011 Annual General Meeting

Click here to view th minutes of the 2011 AGM